To ensure transparency, data protection, and the safety of all speakers and participants, the Organizing Committee issues the following official notice regarding travel, accommodation, and third party communications.

Accommodation for the conference may be arranged only through one of the following official options:

• Via the official conference website, where accommodation options are explicitly listed; or
• By booking directly with the hotel; or
• Through the participant’s own trusted travel channels.

The Organizing Committee does not require speakers or participants to use any specific external travel or accommodation agency.

The Organizing Committee does not appoint, authorize, endorse, or collaborate with any third-party travel, accommodation, or logistics agencies.

Any emails, phone calls, messages, or invoices claiming to be:

• Affiliated with the conference,
• acting “on behalf of the organizers”, or
• offering discounted or mandatory accommodation,

are unauthorized and should be treated as fraudulent.

All official conference communication is issued exclusively through:

• The official conference website
• Official conference email addresses and domains

The Organizing Committee will never request payments, booking confirmations, or personal information through unofficial channels.

Personal data collected in connection with this conference is processed in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

Data Processing Principles:

• Personal data is processed solely for legitimate conference-related purposes, including registration, participation, and official communication.
• Personal data is never sold, shared, transferred, or disclosed to third parties for travel, accommodation, marketing, or commercial purposes.
• Appropriate technical and organizational measures are in place to safeguard personal data against unauthorized access, misuse, or disclosure.

Your Rights:

Data subjects retain all rights under GDPR, including the right to:

• Access
• Rectification
• Erasure
• Restriction of processing
• Objection, where applicable

The Organizing Committee shall not be responsible or liable for any financial loss, damages, or inconvenience resulting from interactions with unauthorized third-party service providers.

Participants are strongly advised to verify all conference-related communications directly through official channels before taking any action.

If you receive any suspicious or unsolicited communication claiming affiliation with the conference, please report it immediately to: chris@authorsciences.com